Blog
A Guide to Successful Software Implementations & Mitigating Risk
by Joel Scott • June 24, 2025
Software implementations of new technology can significantly enhance business operations, but they also come with inherent risks that can slow you down and reduce the benefits. Many waste haulers are hesitant to adopt new technology because they are worried that the potential issues during and after implementation may offset the benefits.
So, how can waste haulers tackle the common risks of new software implementations and boost the value your organization gets from modern technology?
How Routeware Mitigates Risk in Software Implementations
We’ve identified common risks that, when mitigated, can lead to a smooth and successful software implementation.
Poor User Adoption of New Software
Risk: Sometimes, people are resistant to new technology because they worry it might affect their jobs, they prefer the old system, or they haven’t been properly trained. If users don’t adopt the new software implementation solution, it won’t deliver the value you expect.
Mitigation: In our experience, many technology projects fail because the software implementation is just too difficult to use. When you’re working on the road, in a busy yard, or an office, you need something quick and easy-to-use.
At Routeware, we prioritize usability, designing waste management software that’s intuitive and tailored to specific job roles. On top of that, we make sure our users get comprehensive training from professionals who have extensive experience in the waste industry.
Software Implementations Can Disrupt Business
Risk: A new system of software implementations can disrupt critical business operations. Downtime in customer management, billing, or driver information systems can cause major headaches and lost revenue.
It’s critical that when you implement or transition to a new solution, disruption to staff and customers is kept to an absolute minimum.
Mitigation: To minimize disruption, we use professional project management and detailed planning to reassure customers of what to expect and what is required of them. Our deep experience with similar clients helps us anticipate and address potential issues for a smooth transition with minimal impact on your daily operations.
Compatibility with Existing Systems
Risk: New software implementations with your existing systems can be tricky, especially when data needs to flow seamlessly between different solutions. For example, recorded video from a truck’s 360-degree camera can be very helpful for customer service reps when dealing with complaints and requests for go-backs. But for this to work well, the videos need to connect smoothly with the back-office systems that reps use when customers call.
Mitigation: With waste haulers using various solutions across their operations, it’s crucial to address connectivity and compatibility early in the project planning for a smooth and reliable data transfer between systems. Routeware invests heavily in connectivity and open APIs to ensure our software implementations work efficiently with your existing systems. By focusing on compatibility early in the project, we make sure everything works together seamlessly.
Data Migrations
Risk: Moving data from old systems to new ones can be challenging if the data is hard to extract or not available.
Mitigation: Routeware has a proven track record of successful software implementations and data migrations. Our structured process ensures all necessary data is accurately transferred, so the new system works effectively from day one.
Software Implementation Compliance and Security
Risk: Cybersecurity challenges are growing, and businesses that handle large amounts of customer data are especially at risk. As modern haulers embrace digital transformation and AI, they become increasingly vulnerable to cyber threats. Failing to ensure robust compliance and advanced security measures poses a significant risk to the entire organization.
Mitigation: Routeware uses top-notch security processes and technologies to stay compliant and protect against cyber threats. Our solutions are accredited with relevant certifications, so we meet the highest security standards.
Time or Budget Overruns
Risk: Software implementation projects often go over time and budget due to unrealistic estimates or inexperience, leading to longer implementation periods and lower ROI. In the worst-case scenario, projects may be canceled before any value has been delivered.
Mitigation: With extensive experience in waste management solutions, Routeware has successfully served 1,400 customers across all industry segments. Our connected, simple, and easy-to-use solutions ensure projects are delivered on time and within budget. Clear communication and realistic project planning set accurate expectations, preventing surprises and providing timely delivery.
By addressing these common risks with effective strategies, you can achieve a successful and smooth software implementation. From concept to completion, Routeware’s commitment to user-friendly design, professional project management, system compatibility, secure data migration, compliance, and experienced execution ensures your implementation journey is as smooth and risk-free as possible.
To discuss how we can help, Get Started today.